Terms of Use
Last updated: 2026-05-11
Your parish or diocese gives access to named users. The sacramental registers stay with them. Sacrament Registry supplies software and hosting only, on that understanding.
Use of the platform is by invitation. There is no open public sign-up for register data.
Sacrament Registry is for parish sacramental registers and related diocesan office work. Accurate entries and books that stay consistent as clergy change still matter.
These Terms of Use set out the rules for using the Sacrament Registry platform. They are written in plain language and work alongside our Privacy Notice (how we process personal data) and our Data Protection & Trust overview.
1) Use of the platform
Sacrament Registry is for parishes and dioceses that keep sacramental registers and related office records. Access is by invitation from your parish or diocese, or from someone they appoint. There is no open public sign-up and no general browsing of registers.
If you open an account, you agree to use it only for lawful register work for your role, within what your parish or diocese has approved. Do not use it for curiosity, casual browsing, or anything outside that work.
2) Ownership of data
Records on the platform belong to the parish, diocese, or church body that holds the matching sacramental books. They stay in that body’s care. Sacrament Registry supplies software and hosting so the books can be kept in good order.
We run the service on their instructions, with our Privacy Notice and any contract you have with us. We do not treat your parish or diocese registers as our property.
Where safeguards allow, data extracts or exports can usually be arranged when you need them for archives, visits, clergy handover, or other parish or diocese needs. What is possible depends on technical options and laws that protect people named in the books.
3) Responsibility for data accuracy
Parishes, dioceses, priests, and assigned staff remain responsible for correct and complete sacramental entries. The software does not replace sound judgment about facts, identity, or what belongs in the register.
Fix errors through your organisation’s usual process and through the tools the platform provides.
4) Account security
- Do not share your login credentials with anyone else. Your account is personal and your activity may be attributed to you.
- Use a strong password and protect devices you use to access the service.
- Tell your administrator and, if appropriate, contact us promptly if you suspect your account or device may have been compromised.
5) Access scope
What you can see and do depends on your role and how your parish or diocese has assigned you (for example, to a parish or diocesan scope). You do not automatically have access to every parish or every record in the system.
Use only the access you have been given, and only for purposes your organisation authorises.
6) Service availability
Registers often span many years and pastors. We aim for reliable service and careful updates. Still, any online service can have outages: maintenance, network faults, cloud partners, severe weather or other events outside our control, or similar reasons. Service may be briefly unavailable.
Features that work with poor connectivity help when the line is weak. They do not replace your parish or diocese plan for keeping registers safe when you are offline or when the bound books are still the working copy for a time, as your leaders expect.
7) Limitation of liability
To the fullest extent permitted by applicable law, Sacrament Registry and its suppliers are not liable for indirect or consequential losses (such as loss of profits, goodwill, or data) arising from your use of or inability to use the platform, except where liability cannot legally be excluded.
Nothing in these terms limits any rights you have that cannot be waived under mandatory law.
8) Suspension and termination
Your parish or diocese may stop using the service, remove users, or change access under its own rules and oversight.
We may pause or end access when needed to protect the service, respond to serious misuse or breach of these terms, or meet a legal requirement. When practical, we will give notice before a major cut-off. We may act at once if waiting would put users, data, or registers at real risk.
9) Changes to these terms
We may update these Terms of Use from time to time. The “Last updated” date at the top will change when we do. For material changes, we may also notify users through the application or other appropriate channels.
If you continue to use the platform after updates take effect, you agree to the revised terms, unless your organisation has a separate written agreement with us that says otherwise for your use case.
Reliable operation of the platform and careful use by priests and parish staff help keep register work steady and trustworthy under these terms.
10) Contact
Questions about these Terms of Use: info@sacramentregistry.com.